7-C Policies

These policies govern all students at the seven Claremont Colleges. They are created by intercollegiate committees and approved by the President’s Council of the Claremont Colleges. They cannot be modified or set aside by any single college. Each college is responsible for enforcing the policies on its own campus.

I. Banning Disruptive Persons From the Campuses of The Claremont Colleges

1. Background
   The Claremont Colleges are composed of seven institutions of higher education: Claremont Graduate University, Claremont McKenna College, Harvey Mudd College, Keck Graduate Institute, Pitzer College, Pomona College and Scripps College. For the purpose of this policy, the Claremont University Consortium shall also be considered part of The Claremont Colleges, as well as any property owned by The Claremont Colleges which is located away from the home campuses.
   
   As institutions of higher education, The Claremont Colleges share a common purpose of providing an educational experience that, among other things, is safe from harm, fosters personal growth and is intellectually enlightening. The need to protect individual institutions and The Claremont Colleges from harm to its community members and assets is therefore a very high priority. Balanced against this priority is the need to protect free speech and academic freedom.
   
   The Claremont Colleges must comply with all legal requirements of the United States and the state of California when taking steps to protect community members and assets.
2. Policy
   In the event of a threat to the safety or well-being of an individual, group or member institution of The Claremont Colleges, each institution reserves the right to prohibit disruptive or potentially dangerous persons from their campuses. The Claremont Colleges further agree to consult with each other about such individuals and, with permission, extend the ban to cover any or all of the member institutions and their functions.
   
   The authority for this policy emanates from each institution’s right to control its own property, and authority for coordination between The Claremont Colleges occurs through agreement among the presidents of the Colleges.
   
   Under normal circumstances, the deans of students, the director of campus safety or the chief administrative officer of The Claremont University Consortium shall be the designated officials responsible for the banning of disruptive or potentially dangerous persons from campus. Other designated officials may be expected to carry out these duties, as determined by the president(s) of the institution(s).
   
   The designated official who is assigned to review any potentially disruptive or dangerous situation may exercise emergency power, including issuing an immediate ban, to respond to a threat. These actions shall be reasonable and narrowly tailored to fit the event.
   
   The designated official may also issue a ban as the result of an investigation, with the opportunity for all parties to be heard, and the results of which lead the official to conclude that illegal activity, disruption or the threat of harm to others or property has or may have occurred. The official may also ban an individual if there is reason to suspect that illegal activity, disruption or the threat of harm to others or property is increasingly likely to occur in the future.
   
   Bans to one or more of The Claremont Colleges may be temporary or permanent and shall clearly indicate their length and scope to the person who has been banned. This policy does not preclude The Claremont Colleges from taking criminal, civil or restraining action against individuals.
   
   The following procedures provide guidelines to be used by the designated official to ban an individual from the campus, property or function of the College or colleges. These procedures do not apply to faculty or staff.
   
   Procedures Governing Individuals With or Without a Relationship to The Claremont Colleges
   1. Regarding Individuals With No Direct Connection to The Claremont Colleges:
      
      This set of procedures applies to individuals who: have never been a student of The Claremont Colleges; do not have a spouse or partner who is an employee or volunteer at The Claremont Colleges; and are not parents of a current or former student of The Claremont Colleges.
      
      Each designated official has the authority to issue a ban on behalf of one or more of The Claremont Colleges. A ban of this type is communicated to all other student deans, and a copy of the ban letter shall be sent to the director of campus safety.
   2. Regarding Individuals With a Connection to One of The Claremont Colleges or the Claremont University Consortium:
      
      This set of procedures applies to: alumni; former students who are not currently enrolled; spouses or partners of an employee, part-time employee or volunteer; those performing volunteer work; and parents of current or former students.
      
      The designated official initiating the ban shall send a message to all other deans of students to determine if there is any objection to banning the individual in question. Any dean raising an objection may choose not to have his/her campus covered by the ban. If no concerns are raised within 48 hours, the initiating official may apply the ban to cover all The Claremont Colleges’ properties.
   3. Regarding Current Students:
      
      This set of procedures applies to any student who is currently enrolled at one of The Claremont Colleges, including when the colleges are in or out of session.
      
      It is within the authority of the banning campuses and CUC to make this decision without regard to judicial proceedings at the home campus.
      1. How the Ban of a Current Student Applies to Colleges:
         Unless otherwise specified, the banned student shall be permitted to attend classes and use relevant academic resources on campus but is suspended from all other activities.
      2. How the Ban of a Current Student Applies to the Claremont University Consortium:
         Depending upon the circumstances of the individual student, the CAO shall determine, in consultation with individual CUC services and the dean of students at the college at which the student is enrolled, the scope and extent of the ban from CUC services and property. The student shall normally be permitted to make appointments at CUC offices and services as needed. For “drop-in services” that a student might utilize (e.g., OBSA, CLSA, chaplains, etc.), the CAO shall decide, based on the circumstances giving rise to the ban, whether drop-in privileges shall continue or if the banned student shall be required to schedule appointments.
         
         Generally, banned students shall be permitted to use Honnold Library and the Huntley Bookstore, although CUC reserves the right to limit and/or suspend privileges where circumstances warrant such action. Circumstances under which a student might be restricted from bookstore and/or library usage include, but are not limited to, students who appear to pose a threat to the health, safety or welfare of other patrons and/or theft from the facility.
3. Requests for Review, Modification or Removal of a Ban
   (Date of approval by the Council of The Claremont Colleges: April 5, 2011.)
   A person banned from one or more of The Claremont Colleges may request that the banning party discuss the nature of the ban, modify the ban or withdraw the ban. It is the responsibility of the banned person to contact the official who first initiated the ban to request a conversation about the ban. It is also the responsibility of the banned person to bring any substantive changes to the attention of the banning official in order to request reconsideration. For current students who have been banned, the home campus dean of students should review the ban policy and appeals process with the student.
   
   Changes to any ban will be communicated to the other designated officials for their consideration relevant to the person’s status on their respective campuses.
   
   Should additional institutions formally join The Claremont Colleges, this policy shall automatically apply to those institutions upon incorporation, including their property in Claremont and elsewhere.

II. 7-C Library Policies

Loan Periods and Book Renewals

• The loan period for all students (undergraduates, seniors and graduate students) is 28 days for books in the general collection. (As always, reserves, browsing books and other special loan periods are for a shorter time.)
• Students may keep track of the books they have checked out and renew most online by logging into Blais (http://blais.claremont.edu) and viewing the items they have currently checked out.
• If preferred, students may renew books in person at one of the libraries or by calling the Circulation Desk at 909.621.8372.
• The libraries will send an email reminder two days before the due date for books students have checked out.

Information about loan periods/overdues/charges can be found at libraries.claremont.edu/servicesandpolicies/borrowing/colleges.asp.

Using Laptops

If students bring laptops to the library and plug into a network connection, students will be required to register with the libraries. This process will help ensure that viruses are not shared across the network. If a wireless network connection is used, registration with the libraries is not necessary; however, students must register on their own campus for a Claremont-WPA wireless account. If students have questions about using a laptop in one of the libraries, they may contact Library/Information Technology at 909.621.8866.

III. 7-C Policy on Demonstrations at The Claremont Colleges

The undergraduate Claremont Colleges—Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College and Pitzer College—together with Claremont Graduate University, Keck Graduate Institute and Claremont University Consortium (CUC), are all member institutions of “The Claremont Colleges.” Each of these member institutions respects the rights of free speech and peaceable assembly and supports their exercise. However, when the exercise of speech and assembly becomes disruptive or non-peaceable and infringes upon the rights of others, threatens property or public safety or impedes the business of the member colleges or CUC, the individual colleges and CUC will act according to this policy.

Every institution in the consortium has instituted procedures for presenting and peaceably resolving disagreements about policies. Officials at the individual Claremont Colleges and CUC are willing to examine, discuss and explain institutional policies to any member of The Claremont Colleges community. However, participation in a demonstration that is materially disruptive and non-peaceful or involves the substantial disorder or invasion of the rights of others on the property of any of The Claremont Colleges or of The Claremont University Consortium or their affiliated institutions is prohibited.

Determination of when a demonstration or action is non-peaceful or disruptive may be difficult, but The Claremont Colleges individually and collectively subscribe to the general guidelines listed below.

• Non-peaceful actions or demonstrations are those that endanger or injure, or threaten to endanger or injure, any person or that damage or threaten to damage property.
• Disruptive actions or demonstrations are those that restrict free movement on any of the campuses or interfere with, or impede access to, regular activities or facilities of any of the colleges or CUC.

If an officer or designee of an affected college or CUC informs individuals in a given area that their collective actions are judged non-peaceful or disruptive and that they should disperse, individuals remaining may be charged, on their home campus, with a violation of this policy.

Any individual acting in a non-peaceful or disruptive manner, whether acting individually or within a group, may be charged on the basis of the individual’s or group’s behavior with a violation of this policy. Ignorance of this policy or lack of intent to violate this policy is not an acceptable justification for violating it. Lack of intent or lack of awareness of the existence of College or Consortium policy will not excuse violations. Charges will be brought at the home college of the accused.

Any president on his or her home campus, or designee, or the chief executive officer of CUC, or designee, on the property of CUC, is authorized to take action against any individual violating this policy. Actions may include arrest or other legal action or notice of disciplinary charges, handled through the home college’s disciplinary procedures. The presidents and the chief executive officer of CUC may delegate their authority to act.

Enforcement Policy

In the event of a non-peaceful or disruptive action on the property of any of The Claremont Colleges, CUC or any of their affiliated offices or programs, the affected college or colleges or Claremont University Consortium will act according to the following procedures:

1. The president(s) of the college(s) where activities are disrupted, or the chief executive officer of CUC in the case of the property of CUC, will determine whether or not negotiation will take place with those involved in the demonstration or disruption. They will also determine the actions to be taken including, but not limited to, provisional or summary suspension or arrest. The president of the college may summarily suspend a student of his or her college violating this policy. However, the president of the college or the CEO of CUC will only have the authority to provisionally suspend a student representing one of the other Claremont Colleges—pending referral to the home campus disciplinary body.
2. The colleges and CUC agree that cases of student disruption or non-peaceful action normally will be treated as a violation of the student’s home campus conduct code and will be adjudicated by the normal disciplinary process at the student’s home college. Appropriate officials at the affected institution(s) may put disruptive or non-peaceful individuals on notice that they are in violation of this policy and file charges against them. Officials at the home campus agree to acknowledge requests for suspension and take action that is consistent with and/ or allowed by disciplinary procedures at the home campus.
3. Officials at the other campuses will promptly provide assistance in identifying disruptive or non-peaceful individuals to the campus where the disruption occurs or to CUC.
4. All individuals who are engaged in disruptive or non-peaceful action will be notified that they are trespassing. Persons who continue to trespass after notification are subject to arrest (by a peace officer or by private person; California Penal Code Section 834).
5. Individual Claremont Colleges and CUC may bill students or file civil suits to recover damages and costs.
   1. Preference is for the first-level, on-call staff to be notified. Appropriate staff include RAs, proctors, sponsors and deans.
   2. The chief student affairs officer is the vice president for student affairs and/or dean of students. The chief administrative officer refers to the CAO at CUC.
6. While officials at affected colleges or CUC may temporarily revoke any or all student privileges or take steps to end disruptive or non-peaceful protests, the college at which the student is enrolled, and only that college, may adjudicate complaints and make final decisions about alleged violations of conduct, apart from those decisions made by a court of law.

Approved by the Council of The Claremont Colleges, November 7, 2001. This policy is not to be amended or changed without approval of the Council.